Online satellite submission opens
SATELLITE SUBMISSION IS CLOSED
Satellite submissions are no longer accepted.
Satellite sessions
Call for satellites
Satellite submissions will be accepted via the HIVR4P online system until 23 July 2020, 23:59 Central European Summer Time (CEST). Submissions by fax, post or email will not be considered. Satellite dispositions will be sent at the end of September 2020.
Criteria for satellite approval
The content of proposed HIVR4P satellites should align with the scientific and ethical principles of the conference. Specifically, applications will be reviewed to ensure that the proposed satellite:
- Does not compete or conflict with the official HIVR4P scientific programme;
- Reflects and supports the vision and objectives of the conference;
- Is consistent with the conference policies and goals of diversity and inclusion.
Satellite promotion
Accepted satellite sessions will be listed in the HIVR4P online programme and in the conference mobile app, and will be included in the conference newsletter. Satellite organizers may use the HIVR4P logo, with prior approval from the conference secretariat, for their promotional materials.
Satellite fees
Satellite fees will be communicated in September 2020.
Cancellation Policy
Notification of cancellation must be made in writing and sent to the conference organizers by email. The cancellation will not be effective until a written acknowledgement from the secretariat is received. A cancellation or a reduction of the order will follow a strict refund policy:
- 90% of the total amount, if the cancellation or reduction request is received before 31 October 2020, 23:59 CEST
- 50% of the total amount, if the cancellation or reduction request is received between 1 November and 30 November 2020, 23:59 CEST
- NO REFUND if the cancellation or reduction request is received after 30 November 2020.
Credit will not be given for unattended events or early termination of attendance.
Additional information
- The conference secretariat will not distribute individual email invitations to satellites or share the conference registration list. Satellite organizers are encouraged to conduct their own promotion for their programmes;
- Conference registration is not required for satellite speakers and attendees. Conference registration is required to attend any regular HIVR4P conference sessions.
Questions on HIVR4P satellites can be directed to submissions@hivr4p.org.
