Media programme and policies

HIVR4P operates a robust media programme designed to encourage informed global media coverage of the latest HIV prevention research developments presented at the conference.

Media accreditation to HIVR4P includes complementary admission to the conference sessions, use of the HIVR4P media centre and access to journalist-specific events such as press conferences on the programme’s scientific highlights and meet-the-expert sessions.

Conference embargo policy

All research presented at HIVR4P is embargoed until the conclusion of the study’s presentation at the conference. Embargoes apply to all forms of dissemination of research news, including press releases, published media interviews, and social media dissemination. All HIVR4P participants, including research sponsors, presenters and attendees, are required to follow the conference embargo policy.

Please direct any inquiries about the HIVR4P embargo policy to media@hivr4p.org.

Qualified journalists, photographers, videographers and community educators who are either employees of or on assignment for a recognized print, radio, broadcast or online consumer, medical, community-based or AIDS service organization-sponsored media outlet are eligible to apply for complementary media registration. For the purpose of media accreditation, the term “community educator” refers to anyone doing journalism for an AIDS service organization (ASOs) or other community-based media outlets.

The conference will consider applications from a maximum of two qualified reporters per media outlet. Additional access may be made available for video or audio crews supporting registered journalists, if space permits.

Please note that we can only accept applications for media credentials from individuals who are currently and directly involved in journalism. Communications support professionals attached to a recognized HIV research, advocacy or policy organization, whose work is directly related to supporting media coverage of presentations at HIVR4P, must register as a regular, paying delegate for HIVR4P, and can request access to the conference media facilities on an as-needed basis. Requests for access to the media facilities from communications support professionals will be evaluated on a case-by-case basis.

Media accreditation will not be provided to representatives of medical marketing companies; investment publications; representatives of non-media (e.g., sales, marketing, or advertising) departments or entities; university or research newsletters; outlets or individuals sponsored by non-media commercial enterprises; or personal blogs. Media accreditation is reserved to working journalists and is granted at the discretion of the conference organizers.

Journalists seeking media accreditation to HIVR4P should apply through the HIVR4P registration page here. Journalists are encouraged to apply for media accreditation in advance of the conference. On-site media registration will only be available if space permits.