Online abstract submission opens
LATE-BREAKER ABSTRACT submissions now closed
Late-breaker abstract submissions to HIVR4P // Virtual are open until 5 November 2020. Abstract categories and submission requirements are outlined below. Regular abstract submissions are no longer accepted.
Abstracts submitted to the conference will go through a blind peer-review process carried out by an international review panel. Late breaker abstract disposition notices will be sent in early December.
ABSTRACT SUBMISSION PROCESS
Authors must create a conference account to submit an abstract. More than one abstract can be submitted through a conference account. After an abstract has been created, modifications can be made until 5 Nov 2020, 23:59 Central European Time (CET).
Abstract categories
The 4th IAS Conference on HIV Research for Prevention (HIVR4P) welcomes abstracts for original contribution to the field in the following categories:
- Behavioural and social science research
- Broadly neutralizing antibodies
- Cellular immunity
- Clinical trial results
- Community engagement in prevention research
- Contraception, pregnancy and HIV prevention (incl. PMTCT)
- NEW – COVID research: Applying lessons from HIV prevention to SARS CoV-2
- Delivery technologies: novel approaches, formulation and multi-purpose
- Demand creation, market research, human-centred design
- Discovery and evaluation of biomedical agents
- Epidemiology of HIV
- Ethics in HIV prevention research
- High-throughput datasets in prevention science
- HIV sequencing insights including viral diversity and antiretroviral resistance
- Humoral immunity
- Implementation science, including structural interventions, PrEP & VMMC
- Innate and trained immunity
- Mathematical modelling: impact and effectiveness
- Microbiome & STI: impact on prevention
- Mucosal immunity
- Novel vaccine and other prevention approaches
- Pharmacology/PK and PD studies
- Policy and advocacy
- Preclinical studies for HIV prevention
- Product acceptability and adherence
- Testing: technology, coverage, viral load, point of care and CD4 count
- Therapeutic vaccines, viral reservoirs and eradication/remission
- Transmission of HIV
- Treatment as prevention
All abstract authors are asked to choose one category during the submission process.
By submitting an abstract to the conference, you agree to adhere to the conference embargo policy. The policy specifies that while authors may publish the fact that their abstract has been selected for inclusion in the conference programme, data from the abstract may NOT be shared in any form (print, broadcast or online publication, media release or conference presentation) prior to its official presentation at HIVR4P // Virtual.
Call for abstracts
We encourage work that introduces new ideas, concepts and research and deepens understanding in the field, as well as analyses of both successes and failures. Please read the following guidelines carefully before submitting your abstract:
- Abstracts can be submitted only online via the conference account on our website, hivr4p.org. Submissions by fax, post or email will not be considered.
- All abstracts must be written in English.
- It is the author’s responsibility to submit an abstract with the correct wording. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced exactly as typed by the author. Abstract titles will be subject to a spellcheck if the abstract is selected for presentation.
Policies for abstract submission
Copyright policy
Abstracts should not include libellous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures, graphics and/or images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures, graphics and/or images for both worldwide print and web publication. The author must bear all reproduction costs charged by the copyright holder.
Resubmission policy
Plagiarism
Co-submission
Ethical research declaration
Pre-publication
Abstract submission process (updated for Late Breakers)
Conference account
Authors must create a conference account to submit an abstract. More than one abstract can be submitted through a conference account. After an abstract has been created, modifications can be made until 5 November 2020, 23:59 Central European Time (CET).
Choosing an abstract category
The abstract category is the general heading under which the abstract will be reviewed and later published in the conference materials, if accepted. The category that best describes the subject of the abstract should be chosen.
Abstract structure
Abstracts should contain concise statements of:
- Background: Indicate the purpose and objective of the research, the hypothesis that was tested, or a description of the problem being analysed or evaluated.
- Methods: Describe the study period, setting and location, study design, study population, data collection and methods of analysis used.
- Results: Present as clearly and in as much detail as possible the findings and/or outcomes of the study. Please disaggregate data by age and gender where possible and summarize any specific results.
- Conclusions: Explain the significance of your study’s findings and/or outcomes and future implications of the results.
Font
A standard font, such as Arial, should be used when formatting the text. This helps prevent special characters from getting lost when copying the text to the online abstract submission form. Ensure that you check the final abstract with the system’s preview function before submission, and edit or replace as necessary.
Word limits
The abstract body is limited to 350 words. Titles are limited to 30 words.
A maximum of two tables and two graphs/images in total can be included. Each graph/image (in JPG, JPEG, GIF or PNG, ideally at least 600 dpi) counts as 50 words and each table counts as five words per row.
Submission confirmation
After submission of the abstract, a confirmation email will be sent to the abstract submitter. In order to receive confirmation, please ensure that emails from submissions@hivr4p.org are not marked as spam by your email.
Questions
For technical questions regarding the abstract submission system, please contact the abstract support team at submissions@hivr4p.org.
Conference embargo policy
All research presented at HIVR4P // Virtual is embargoed until the time of the study’s presentation at the conference.
Anyone submitting an abstract to HIVR4P // Virtual agrees to adhere to the conference embargo policy. The policy specifies that while authors may publish the fact that their abstract has been selected for inclusion in the conference programme, data from the abstract may NOT be shared in any form (print, broadcast or online publication, media release or conference presentation) prior to its official release by HIVR4P // Virtual.
Embargoes apply to all forms of dissemination of research news, including press releases, published media interviews, social media dissemination, presentation of all or part of the study data at another meeting or conference prior to HIVR4P // Virtual, or publication of all or part of the study data in any outlet prior to HIVR4P // Virtual. All HIVR4P // Virtual participants, including journalists, research sponsors, presenters and attendees, are required to follow the conference embargo policy.
In rare cases, in which there is a compelling scientific reason to present or publish data prior to the conference, an exception to the above policy may be made for presenters. However, any exception to the HIVR4P // Virtual embargo policy must be requested in writing and granted in writing by the conference office before any publication or presentation can proceed. Unauthorized prior presentation or publication will be considered an embargo break.
Embargo breaks by presenters
A conference committee will review any potential cases of embargo breaks by presenters. Embargo breaks by conference presenters may result in the removal of the abstract and / or presentation in question from the conference programme.
Please direct any questions or concerns about the conference embargo policy for presenters to secretariat@hivr4p.org.
Embargo breaks by media
Journalists who receive embargoed information related to studies to be presented at HIVR4P // Virtual agree not to publish that information prior to the lifting of the conference media embargo regardless of the source or format of the information (slides, press release, abstract, interview). Violation of the embargo policy by a reporter will lead to one or more of the following measures:
- Suspension of the reporter’s media conference credentials
- Removal of the reporter’s name from the IAS media distribution list for two years
- Refusal of media credentials for upcoming IAS conferences.
Please direct any questions or concerns about the conference media embargo policy to media@hivr4p.org.
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