Online abstract submission opens
Late-breaker abstract submissions to HIVR4P // Virtual are open until 5 November 2020. Abstract categories and submission requirements are outlined below. Regular abstract submissions are no longer accepted.
Abstracts submitted to the conference will go through a blind peer-review process carried out by an international review panel. Late breaker abstract disposition notices will be sent in early December.
ABSTRACT SUBMISSION PROCESS
Authors must create a conference account to submit an abstract. More than one abstract can be submitted through a conference account. After an abstract has been created, modifications can be made until 5 Nov 2020, 23:59 Central European Time (CET).
The 4th IAS Conference on HIV Research for Prevention (HIVR4P) welcomes abstracts for original contribution to the field in the following categories:
All abstract authors are asked to choose one category during the submission process.
By submitting an abstract to the conference, you agree to adhere to the conference embargo policy. The policy specifies that while authors may publish the fact that their abstract has been selected for inclusion in the conference programme, data from the abstract may NOT be shared in any form (print, broadcast or online publication, media release or conference presentation) prior to its official presentation at HIVR4P // Virtual.
Call for abstracts
We encourage work that introduces new ideas, concepts and research and deepens understanding in the field, as well as analyses of both successes and failures. Please read the following guidelines carefully before submitting your abstract:
- Abstracts can be submitted only online via the conference account on our website, hivr4p.org. Submissions by fax, post or email will not be considered.
- All abstracts must be written in English.
- It is the author’s responsibility to submit an abstract with the correct wording. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced exactly as typed by the author. Abstract titles will be subject to a spellcheck if the abstract is selected for presentation.
Policies for abstract submission
Abstracts should not include libellous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures, graphics and/or images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures, graphics and/or images for both worldwide print and web publication. The author must bear all reproduction costs charged by the copyright holder.
Abstract submission process (updated for Late Breakers)
Conference embargo policy
All research presented at HIVR4P // Virtual is embargoed until the time of the study’s presentation at the conference.
Anyone submitting an abstract to HIVR4P // Virtual agrees to adhere to the conference embargo policy. The policy specifies that while authors may publish the fact that their abstract has been selected for inclusion in the conference programme, data from the abstract may NOT be shared in any form (print, broadcast or online publication, media release or conference presentation) prior to its official release by HIVR4P // Virtual.
Embargoes apply to all forms of dissemination of research news, including press releases, published media interviews, social media dissemination, presentation of all or part of the study data at another meeting or conference prior to HIVR4P // Virtual, or publication of all or part of the study data in any outlet prior to HIVR4P // Virtual. All HIVR4P // Virtual participants, including journalists, research sponsors, presenters and attendees, are required to follow the conference embargo policy.
In rare cases, in which there is a compelling scientific reason to present or publish data prior to the conference, an exception to the above policy may be made for presenters. However, any exception to the HIVR4P // Virtual embargo policy must be requested in writing and granted in writing by the conference office before any publication or presentation can proceed. Unauthorized prior presentation or publication will be considered an embargo break.
Embargo breaks by presenters
A conference committee will review any potential cases of embargo breaks by presenters. Embargo breaks by conference presenters may result in the removal of the abstract and / or presentation in question from the conference programme.
Please direct any questions or concerns about the conference embargo policy for presenters to [email protected].
Embargo breaks by media
Journalists who receive embargoed information related to studies to be presented at HIVR4P // Virtual agree not to publish that information prior to the lifting of the conference media embargo regardless of the source or format of the information (slides, press release, abstract, interview). Violation of the embargo policy by a reporter will lead to one or more of the following measures:
- Suspension of the reporter’s media conference credentials
- Removal of the reporter’s name from the IAS media distribution list for two years
- Refusal of media credentials for upcoming IAS conferences.
Please direct any questions or concerns about the conference media embargo policy to [email protected].
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