Accommodation

HIVR4P Hotel Update

Due to the strong demand for registrations to HIVR4P 2018, the conference hotel, the Madrid Marriott Auditorium Hotel, is now sold out. However, we can recommend a number of hotels within close proximity to the Madrid Marriott that currently have availability during the conference dates.

Complimentary shuttle service will be provided during the conference between the Madrid Marriott and the two first hotels on the list below, the TRYP Alameda Aeropuerto and the Melia Madrid Airport, on a first-come basis. Transportation between other hotels and the Madrid Marriott is available by taxi or private ride services such as Uber or Cabify. Each is located a short distance from the conference center.

Please note that these hotels are not contracted by the conference. All inquiries regarding reservations or hotel services or policies should be addressed directly to the hotel of your choice. Due to high demand during the conference dates, many hotels require full, non-refundable payment at time of reservation.

We apologize for any inconvenience if your first choice hotel is not available, and look forward to welcoming you to Madrid for HIVR4P 2018. Should you have any questions or require further assistance, please contact the conference Housing Bureau at HIVR4P2018-Registration@icsevents.com

All delegates must be registered and fully paid within 5 days of booking accommodation. If you have booked accommodation but have not registered within this time frame, your reservation will be cancelled by the hotel.

International Conference Services Ltd. is the official housing bureau for the HIV Research for Prevention 2018 Conference and will offer assistance with the coordination of housing requirements for the conference. 

Shuttle bus schedule for the TRYP Alameda Aeropuerto and Meliá Avenida América overflow hotels to the Madrid Marriott Auditorium Hotel
   October 20 SCHEDULE  
Depart from the Madrid
Marriott Auditorium Hotel
Bus 1 - Pick up from TRYP Alameda Aeropeurto AND 
Bust 2 - Pickup from Melia Avenida America
Dropoff at Madrid Mariott Auditorium Hotel
   TRIP 1  
 
14:30
15:00
15:00
15:30 
16:00
   TRIP 2
 
18:30
19:00 
19:30
19:30
20:00 
 

 

   October 21 SCHEDULE    
Depart from the Madrid
Marriott Auditorium Hotel
Bus 1 - Pick up from TRYP Alameda Aeropeurto AND 
Bust 2 - Pickup from Melia Avenida America
Dropoff at Madrid Mariott Auditorium Hotel
   TRIP 1   
 
07:00
07:30
07:30
08:00 
08:30
   TRIP 2
 
18:00
18:30
19:00
19:00
19:30 
 

 

   October 22 SCHEDULE    
Depart from the Madrid
Marriott Auditorium Hotel
Bus 1 - Pick up from TRYP Alameda Aeropeurto AND 
Bust 2 - Pickup from Melia Avenida America
Drop off at Madrid Mariott
Auditorium Hotel
   TRIP 1  
 
07:00
07:30
07:30
08:00 
08:30
   TRIP 2
 
19:30
20:00
20:30
20:30
21:00 
 

 

   October 23 SCHEDULE  
Depart from the Madrid
Marriott Auditorium Hotel
Bus 1 - Pick up from TRYP Alameda Aeropeurto AND 
Bust 2 - Pickup from Melia Avenida America
Dropoff at Madrid Marriott Auditorium Hotel
   TRIP 1  
 
07:00
07:30
07:30
08:00 
08:30
   TRIP 2
 
19:30
20:00
20:30
20:30
21:00 - LAST dropoff
 

 

   October 24 SCHEDULE  
Depart from the Madrid
Marriott Auditorium Hotel
Bus 1 - Pick up from TRYP Alameda Aeropeurto AND 
Bust 2 - Pickup from Melia Avenida America
Drop off at Madrid Mariott
Auditorium Hotel
   TRIP 1  
 
07:00
07:30
07:30
08:00 
08:30
   TRIP 2
 
19:30
20:00
20:30
20:30
21:00 
 

 

   October 25 SCHEDULE    
Depart from the Madrid
Marriott Auditorium Hotel
Bus 1 - Pick up from TRYP Alameda Aeropeurto AND 
Bust 2 - Pickup from Melia Avenida America
Drop off at Madrid Mariott
Auditorium Hotel
 
TRIP 1
 
 
07:00
07:30
07:30
08:00 
08:30
   TRIP 2
 
17:00
17:30
18:00
18:00
18:30 
 

 

Madrid Marriott Auditorium Hotel

Avenida de Aragon 400,
28022 Madrid, Spain

For delegates of the HIV Research for Prevention 2018 Conference a room block has been secured at the conference venue, the Marriott Auditorium Hotel in Madrid, Spain.

The Madrid Marriott Auditorium Hotel is located close to the Madrid Airport and provides a convenient venue for HIVR4P 2018. Among a variety of services and facilities, an airport shuttle service is offered from 5:00am to 1:30am. 

Room Rate
  • €176.36 + 10% VAT for Premium Room Single Occupancy
  • €187.27 + 10% VAT for Premium Room Double Occupancy
  • Government Rate*: €132.00 (incl. VAT) for Premium Room Single Occupancy
  • Government Rate*: €150.00 (incl. VAT) for Premium Room Double Occupancy
  • Note: Breakfast Buffet and WiFi included in all room rates.

 wes1084gr-172801-Dbl-dbl-Landmark-View-Guest-Room

Amenities 
  • Indoor pool 
  • Outdoor pool
  • Sauna
  • Solarium
  • Fitness facilities
  • Business & Conference Center
  • Restaurant
  • Bar
Check-In/Out
  • Check in: 1:00pm
  • Check out: 12:00pm
Reservation Deadline
  • The group rate will be available until 5 October 2018, unless the room block has been filled before this date.
Accommodation Guarantee 
  • A credit card is required to book accommodation
Payment Policy
  • Full stay will be charged upon departure

Changes & Cancellation Policy
  • Cancellations, reduction in room nights must be made no later than 4 weeks prior to arrival, 6pm EST. After this date, all cancellations, reductions in room nights and no shows will incur a penalty equal to 100% of the full stay.
 Additional Info
  • All rooms are non-smoking.

Government Rate*

If you are a Government Employee and would like to book accommodation at the government rate of 125.00€ + 10% VAT for Premium Room Single Occupancy, please upload your government proof of status during registration. Rooms at the government rate are based on availability and on a first-come-first served basis. Once these rooms are gone, you will be required to book accommodation at the discounted conference rate of 176.36€ + 10% VAT for Premium Room Single Occupancy. Please email HIVR4P2018-registration@icsevents.com and the Government Booking Link will be sent to you. Otherwise, you will be able to book your accommodation at the conference rate upon completing your registration.

Cancellation Policy:

Cancellations or reductions in room nights must be made no later than 4 weeks prior to arrival in order to avoid a penalty. Within 4 weeks, all cancellations or reductions in room nights will incur a penalty equal to 100% of the full stay and will be charged to the credit card provided at time of booking. Failure to arrive on scheduled day of arrival will result in all nights being charged and your reservation will be cancelled.

Contact:

Should you require assistance in booking your dates, please email HIVR4P2018-registration at icsevents.com 

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