International Conference Services Ltd. is the official housing bureau for the HIV Research for Prevention 2018 Conference and will offer assistance with the coordination of housing requirements for the conference. Special rates and added complimentary amenities will only be available to delegates who book through the official housing bureau. Although we have done our due diligence and negotiated the lowest possible group rates, we cannot predict future offers made by competing hotels. However, we urge all sponsors and delegates to support the conference and book through the official housing bureau.
To book your accommodation please follow the link below.
Avenida de Aragon 400,
28022 Madrid, Spain
For delegates of the HIV Research for Prevention 2018 Conference a room block has been secured at the conference venue, the Marriott Auditorium Hotel in Madrid, Spain.
The Madrid Marriott Auditorium Hotel is located close to the Madrid Airport and provides a convenient venue for HIVR4P 2018. Among a variety of services and facilities, an airport shuttle service is offered from 5:00am to 1:30am.
|Changes & Cancellation Policy||
If you are a Government Employee and would like to book accommodation at the government rate of 125.00€ + 10% VAT for Premium Room Single Occupancy, please upload your government proof of status during registration. Rooms at the government rate are based on availability and on a first-come-first served basis. Once these rooms are gone, you will be required to book accommodation at the discounted conference rate of 176.36€ + 10% VAT for Premium Room Single Occupancy. Please email HIVR4P2018firstname.lastname@example.org and the Government Booking Link will be sent to you. Otherwise, you will be able to book your accommodation at the conference rate upon completing your registration.
Cancellations or reductions in room nights must be made no later than 4 weeks prior to arrival in order to avoid a penalty. Within 4 weeks, all cancellations or reductions in room nights will incur a penalty equal to 100% of the full stay and will be charged to the credit card provided at time of booking. Failure to arrive on scheduled day of arrival will result in all nights being charged and your reservation will be cancelled.
Should you require assistance in booking your dates, please email HIVR4P2018-registration at icsevents.com